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Fiscal printers – ONLINE or with electronic copy?
The obligation to have a device that records turnover and output tax amounts applies, in principle, to every entrepreneur who sells goods or provides services to individuals who do not conduct business activities and flat-rate farmers. Taxpayers can choose fiscal printers with an electronic copy or ONLINE fiscal printers. What's the difference between these models? Which solution should you choose?
Fiscal printers with electronic journals are slowly becoming obsolete.
Fiscal printers with electronic copies are a solution most commonly found in medium-sized and large retail and service outlets. As the name suggests, they are equipped with a module for electronic copies of fiscal receipts. What does this mean in practice? That important company data, including receipts, are archived on a digital information medium (memory card).
This design means that compared to printers with a paper copy of receipts, models with an electronic copy offer greater automation of the sales process. They are also faster and more convenient to use. Importantly, spontaneously They save important company documentation. They don't require storing printed rolls of thermal paper, and they're cheaper to operate.
Another advantage of fiscal printers with an electronic copy is that the user can perform the following at any time: a backup copy of the collected data, using a pendrive, computer hard drive or DVD for this purpose.
What is important, however, the approval of fiscal printers with an electronic copy of receipts expires on December 31, 2022. What does this mean in practice? A taxpayer who isn't required to have an online fiscal printer will be able to use a printer with an electronic copy of receipts until its fiscal memory is exhausted (approximately 5 years after purchase). If this happens after this date, the entrepreneur will need to purchase an online fiscal printer. How do online models differ from fiscal printers with an electronic copy of receipts?
ONLINE fiscal printers – in the service of modernity
ONLINE fiscal printers are innovative and technologically advanced devices that automatically, directly and continuously communicate with the Central Cash Register Repository (Requires constant internet access). CRK is a massive database maintained by the Head of the National Revenue Administration. Online models upload information such as daily reports, receipts, non-fiscal documents, and periodic reviews.
Moreover, in the case of ONLINE fiscal printers electronic copies of printed documents are recorded in the internal memory of the cash register, which is accessible only to authorized service technicians, e.g., during periodic servicing. However, as mentioned, fiscal printers with electronic receipt copies save documents on external media.
ONLINE fiscal printers They automate sales and streamline customer service. They are also intuitive and easy to use. Thanks to the connection with CRK, they are intended to reduce the size of the grey zone in the B2C sales sector and increase revenues to the state budget.
What is worth emphasizing, an entrepreneur who decides to purchase a fiscal printer online can count on a discount on the purchase of the 90% model (but not more than PLN 700). Taxpayers who choose a printer with an electronic copy of receipts cannot count on such support.
As of December 31, 2022, fiscal printers with electronic receipt copies will no longer be available for sale. Consequently, businesses will sooner or later have to replace their old model with a new one. By choosing an ONLINE fiscal printer, the taxpayer gains a modern device that automates and streamlines sales. As a result, customer satisfaction with their purchases increases. This is a cost-effective solution, especially since businesses can receive attractive discounts.
