Asseco – Wa-Pro Sales and Warehouse

WF-Mag for Windows – START variant. Program characteristics

Destiny

The WF-Mag program for Windows - START version is designed for the smallest retail and service companies. Its most common users are sole proprietorships or small family businesses, where it is used as a typical invoicing program for sales of commercial goods, products, and services provided by the company. When connected to a fiscal printer, it is ideal for small retail outlets. Below is a general overview of the WF-Mag program for Windows START. A detailed breakdown of the differences between the program versions can be found at: in the tabular summary.

Functional scope of the WF-Mag program for Windows START variant

Program type

• Program for invoicing the sale of commercial goods and services (invoicing program);
• Micro-enterprise sales management program;

General information

• The program allows you to work only on one workstation;
• The program is intended for companies conducting domestic trade in goods (also in foreign currencies)
• The program was designed in "client-server" technology based on Microsoft SQL Servers;

Warehouses

• The START variant allows the use of only one warehouse;
• Goods can be released from the warehouse using the following methods:
  1. FIFO - first in first out;
  2. LIFO - last in, first out;
  3. Selection from a specific delivery;
• Warehouse records are kept at actual net and gross prices;

Inventory

• The program allows you to create an Opening Balance (at any time);
• The warehouse status, after creating the Opening Balance, can be corrected by making subsequent inventories;

Inventory turnover, purchase and sale

• The program enables handling of domestic goods trade in the base currency, e.g. PLN, and foreign currencies;
• The program enables quick entry, modification and deletion of warehouse and commercial documents;
• By default, the appropriate warehouse document is created automatically during the approval of the commercial document;
• Any number of correction documents can be created for commercial and warehouse documents. If a corresponding warehouse document is associated with the commercial document being corrected, the warehouse document correction process is automatic;
• The program has price lists in the base currency and foreign currencies;
• The program enables automatic calculation of sales prices in accordance with pre-defined conditions;
• Sales prices can be calculated individually for product categories, individually for groups of customers, or individually for each customer. Items can also have individually defined fixed sales prices;
• The program enables the conduct of periodic promotional campaigns for the sale of selected goods and the launch of a loyalty program for customers, which automatically calculates and registers points in accordance with a pre-defined algorithm when issuing an invoice or other commercial document to the recipient of the goods;
• The program is equipped with a warning system that, when activated, can monitor and warn, for example, about attempts to sell goods at a selling price lower than the purchase price of the goods, about exceeding the minimum stock level of goods in the warehouse, etc.;
• The program enables automatic issuing of invoices based on many previously created delivery notes.
• In order to make it as easy as possible to quickly find the information you are looking for, the browser windows of all program files are equipped with various sorting options, have very extensive options for filtering the file contents according to various, even very complex conditions and criteria, as well as intuitive search mechanisms;
• The program works with:
  • Fiscal printers,
  • Barcode readers

  Full list of devices compatible with the program.

• The program works with a financial and accounting program WF-KaPeR for Windows (Income and Expenditure Book);
• The program is equipped with a set of various variants of document and summary printing;

Settlements

• Most settlements in the form of receivables and payables are created automatically by the program when approving commercial or financial documents;
• The program also allows for the option of adding settlements manually;
• The program enables the settlement, through the cash register (quick sale window), of sales documents issued in a base currency, e.g. PLN, or a payment composed of several types of currencies;
• The program fully automatically settles settlements when a cash financial or bank document is approved;
• Settlements can be settled in the settlement file browser window by associating commercial documents – compensation;
• Settlements can be settled in the settlement file browser window by matching commercial and financial documents;
• The program allows for free association of settlements and disconnection of associated entries;
• The program allows for partial and group settlement of multiple documents.
• From the settlement file browser window it is possible to directly print payment demands for overdue receivables;
• From the settlement file browser window it is possible to directly issue an interest note with interest for late payment charged;
• The program also fully supports currency settlements.

Finances

• The program keeps records of bank statements and cash reports;
• The program enables automatic or manual issuance of KP and KW documents as well as Transfer Orders;
• The program also allows you to record bank deposits and withdrawals based on bank statements;

Listings

The program is equipped with a variety of printouts:

• Stock levels, offers, price lists;
• Lists of warehouse and commercial documents, VAT registers;
• Statements of inventory turnover;
• Analysis of purchases, sales and profits according to various criteria;
• Analysis of the status of settlements;
• Document registers, lists such as the "List of best recipients";

Files available in the WF-Mag program for Windows START variant

"Contractors" File„

• It is intended for storage
  1. Contact details of contractors,
  2. List of contractor's bank account numbers;
  3. Individual commercial data of a given contractor, such as the price category assigned to him, individually assigned sales prices of selected assortments, default mark-up/discount, default payment method, amount of trade credit granted and others;
  4. An individual barcode intended for its electronic identification;
  5. List of related companies (payers, recipients);
  6. The contractor form window allows you to create an unlimited number of types (e.g. supplier, recipient, etc.) and contractor groups (e.g. division by country, voivodeship) and assign a contractor to them;
  7. The customer form window allows you to enter a message/reminder text that will appear each time you select a customer in any program form. This allows, for example, for sharing customer information with other program users, etc.;
  8. Each contractor can have its own individual price list, regardless of belonging to a contractor group that has other default prices defined.

"Goods and Services" File„

• Four types of assortments can be entered into the file: goods, products, packaging and services
• The assortment can be assigned to any defined single-level assortment categories and multi-level categories.
• Each assortment has two identifying indexes and a barcode;
• Assortments can be assigned independent purchase and sales VAT rates;
• Each assortment may have different units of measure for purchase, storage and sale;
• In addition to the default sales units, each assortment can be assigned additional units (e.g. multiple units)
• The program allows you to define any number of so-called price columns, mathematically linked to the purchase price of the product. Therefore, each product can have any number of sales prices (retail price, wholesale price, special price, special2 price, etc.). Each type of sales price (price column) can be assigned to groups of customers or individually to each customer;

Other files

• Assortment categories – the program allows you to define an unlimited number of assortment category items and divide assortment categories into freely defined groups;
• Multi-level categories – additional classification of goods in the form of a multi-level tree, allows for the analysis of goods in a tree structure, which translates into greater data reporting possibilities
• The unit of measure file enables the receipt and issue of goods in various units of measure, with automatic recalculation of quantity and value according to the storage unit
• Other auxiliary files (warehouse documents, commercial documents, payment documents, VAT rates, prices, contractor classification, contractor groups)

Documents available in the program

Warehouse:

• Opening balance,
• Inventory,
• PZ – external income,
• WZ – external edition,
• PZk – external revenue correction,
• WZk – external edition correction
• PW – internal revenue,
• RW – internal distribution,
• ZU – purchase of services,
• SU – sale of services,
• Zuk – correction of the purchase of services,
• Suk – correction of sales of services,
• Ability to create your own document types

Commercial:

• VAT invoice,
• VAT invoice RR
• Currency VAT invoice (in domestic trade)
• Ordinary bill,
• Receipt,
• VAT correction invoice,
• VAT RR correction invoice
• Currency VAT correction invoice (domestic trade)

Settlement:

• KP – the cash register will accept,
• KW – cash register spends,
• Own transfer,
• Foreign transfer,
• Cash deposit into the account,
• Cash withdrawal from the account,
• Compensation,
• Demand for payment,
• Interest note

Finally, we invite you to download the demo version of the program. The program is based on over a decade of experience from thousands of users, which cannot all be listed in such a short description. Only hands-on experience with all the program's features can provide a complete picture of its capabilities and ergonomics.